Description

This position's primary responsibility is to work on projects directly related to the management of events for CM Event Solutions' clients.  It's expected that this position uses discretion and independent judgement to support a positive conference experience.  Other duties as assigned to support the overall success of CM Event Solutions.

Requirements

Logistics

• Leadership and team staff management (up to 8 people per team)
• Event production for in-person, on-demand, virtual and hybrid events
• Multiple event platform management
• Source, select and contract conference vendors
• Create and maintain event specs
• Create and maintain conference budgets
• Create and maintain RFP specifications 
• Engage and manage site selection process for clients' 
• Develop and maintain contracts with hotels, convention centers and offsite venues
• Participate in planning/strategic meetings with clients, venues and CM team
• Manage conference housing process , including VIP sub-blocks and reservations, reports to clients,, room blocks and liaise with the CVB Housing Manager

Exhibits and Sponsorship Management

• Maintain prospective exhibitor files
• Develop, write, layout and distribute the exhibitor prospectus
• Select, contract and supervise the General Services Contractor
• Plan and arrange the layout of the exhibit area
• Receive and process exhibit space applications and assign exhibit space
• Submit exhibitor contracts and manage invoicing and receivables
• Write and distribute exhibitor services manual
• Receive and respond to exhibitor inquiries
• Contract and schedule the security vendor
• Manage activities hosted in the exhibit hall

Speaker Management

• Develop and manage program timeline
• Develop and manage abstract database
• Tabulate speaker abstract submissions and reviewers' responses
• Organize submissions and and review database for program scheduling
• Manage program scheduling meetings with the client
• Draft and produce program text
• Manage all speaker communications
• Coordinate poster submissions
• Manage continuing education applications

Registration Management

• Oversee the development of registration processes for advance and on-site
• Manage creation and testing of registration website and forms
• Oversee/train coordinators and assistants on registration processes and procedures
• Oversee registration and accounting reports
• Print badges and tickets for badge stuffing
• Coordinate and order materials needed onsite and plan inbound/outbound shipping
• Produce and tabulate surveys/demographic questions
• Create and forward registration reports weekly
• Track exhibitor registration allotments
• Receive and respond to registrant inquiries